The Kootenay Gallery of Art is a unique setting for special events, meetings, weddings, small concerts and presentations. Special events must be organized keeping in mind the safety of the art work on display at the Gallery. The Gallery reserves the right to refuse rental for any events deemed inappropriate for the space or potentially damaging to the artwork. Availability of the Gallery is dependent on the current exhibitions.

The maximum capacity for those attending the Gallery events is dependent on the nature of the event. The exact number of attendees must be confirmed and approved by the executive Director prior to the event.

Inventory of Equipment Provided
A list of equipment is available. Please indicate what is required for your event.

Catering, Decorating and Alcoholic Beverages
Food, beverages and decorating are not provided by the Gallery and must be arranged by the Renter. The Renter is also responsible for any costs associated with these requirements. If alcoholic beverages are being served the Renter is responsible for hiring a qualified bartender with the required Serving It Right certificate as well as obtaining a special event liquor license. This license must be posted at the event. The Kootenay Gallery can provide the names of possible qualified bartenders.

Set‐Up, Take‐down
The renter is responsible for all set‐up including chairs, tables and other equipment. The Gallery owns a limited number of tables and chairs which may be used at no additional charge. Take-down must occur immediately after the event and all rental equipment and decorations must be removed. If special take‐down arrangements are required, they must be made with Gallery staff in advance of the event. Billable hours include set‐up, event itself and take‐down.

Rental Conditions
The Gallery Rental Agreement must be signed by both parties, the Renter and the Gallery staff prior to the event.

A member of the Kootenay Gallery Staff must be present during set‐up, the event itself and take‐down.

Smoking is prohibited anywhere inside the facility as well as within seven meters of the entrances to the Gallery.

Alcohol is permitted within the Gallery, provide the required liquor license has been obtained by the renter and the bartender has a Serving it Right certificate. Alcohol is not permitted outside the building. The Gallery will adhere to all Government regulations.

Children must be supervised by an adult at all times in the exhibition Galleries and gift shop. No running is permitted in the Galleries.

Payment for rental of the facility is payable upon receipt of an invoice.

To rent the Gallery, call 250 365 3337. This information and rental form is available by clicking the link below:
Rental Policy